Privacy and Notice Policy
Ian E. Scott, Esq.
2 Park Avenue, Floor 20
New York City, NY
- What information we collect
- How we use that information
- Who this information is shared with
- What we will do to maintain security
There are instances where Scott Legal, P.C. will be hired by a corporation or employer and this may result in processing of employee information at their request. In some cases, it may be more appropriate for the beneficiary of a petition to also address any privacy and/or security concerns to these corporations.
Information that is Personal that We Collect
We collect certain personal information about you and, in some cases we will also collect information about your family members and/or employer. The reason we do this is to effectively perform our legal services and it would be not be possible to provide our services without this information. In many cases, the U.S. government will request this information to file immigration petitions. This policy sets forth the purposes personal information is used and examples of the types of personal information that may be required. During our representation, we may reach out for more information that will allow us to deal with new or changing needs.
To help our clients, we collect personal information such as name, address, phone number, birth date, marital status, passport number, employment background, educational details, tax information, employee number, job details, and expatriate status. When needed we may also collect personal travel and other documents such as passport details, diplomas and transcripts, resumes, visa copies, birth certificates, and other documents. The services we render will dictate the type of information we will collect. In many instances we will also collect very sensitive financial information and do this to perform our legal work.
We obtain the personal information from many sources, including our online portal (MyCase), email, online questionnaires and forms you complete, and other information you provide directly to us, including in conversation with our lawyers, paralegals and staff. In addition, we may obtain personal information with your permission from third-parties. (For example, previous employers or if you instruct us to contact an office, organization or other party). We use this information to provide legal services required for immigration and other legal services.
Our firm will also use personal information in other instances in connection with the services we provide. This use occurs only when there is a legitimate interest to do so that is not overridden by your data protection rights as required by law, such as assisting in the management and administration of our clients’ global mobility programs (such as visa expiration tracking, immigration program compliance, etc.), providing access to online case-management tools, where applicable, and analyzing immigration trends, such as visa processing times and government approval rates. Where we are engaged by your employer, we process your personal information because it is in our legitimate interests to do so in order to fulfil our contract with your employer for client services.
As written above, in some cases we may work for a corporation or an employer in addition to a beneficiary. In addition to providing you or your employer with our services, we process personal information to comply with our legal and regulatory obligations including record-keeping requirements. For example, we process personal information under “know your customer”, anti-money laundering regulations, anti-bribery regulations and professional and legal regulations.
If you request information about our services directly, you may choose to provide personal information such as your name, address, email address and telephone number. We use your information to respond to your request.
Also, Scott Legal may process your personal information with your consent, such as when we use your contact details to respond to a request or question by you, or where required by law.
Sensitive Personal Data and Information
The U.S. Government often requires extensive sensitive personal information to file immigration petitions and we need to collect this to prepare your petition. The Government has various reasons for this information including border security and employment regulation. At times, this information will be sensitive and may include information related to your tax return, financial information, race or ethnic origin, political opinions or afficliations, religious or philosophical beliefs, trade union membership, sex life or sexual orientation, physical or mental health or condition, data relating to offenses and/or criminal convictions, and biometric data, such as fingerprints, when used to uniquely identify you. We collect this information to process your petition as the Government requires it. We may also collect sensitive information to assist with other legal matters.
Our firm uses the Office 365 platform for sending and receiving email. In some instances, government agencies require that your personal and sensitive data be transmitted through email. Also, in some instances you may send us personal or sensitive information through email. While we make every effort to make sure our email platform is secure, we also offer other secure platforms such as our MyCase platform.
Our Website and the Information We Collect
Most browsers will tell you how to stop accepting new cookies, how to be notified when you receive a new cookie, and how to disable existing cookies. Please note, however, that without cookies, you may not be able to take advantage of all our website features.
Log files are web server files (containing information such as domain name or IP address, URL, http response code, or the date and duration of your visit) that are automatically created when an Internet user visits a website. An IP address is an identifier that certain electronic devices use to identify and communicate with each other on the Internet. When you visit our website, our servers log your IP address. In combination with other data, this information helps us understand which features are of interest to our visitors and the regions of the world where these visitors are located. In addition, log files help detect disruptions that may interfere with the provision of our website.
Information We Share
What do we Do to Protect your Data and Information
We make every effort to ensure that the personal information that we collect is accurate, complete, current and otherwise. We maintain appropriate administrative, technical, organizational, and physical safeguards to protect against loss, misuse or unauthorized access, disclosure, alteration, or destruction of personal information. We train our staff and strive to maintain appropriate standards of conduct with regard to the protection of personal information.
We take steps to require that third parties who assist in our provision of services abide by all applicable privacy and data protection laws and prohibit them from using your information other than in connection with the services they have been engaged to provide.
We retain personal information for only as long as we need it to provide the services you or your employer has requested, for our own administration and internal purposes, and for any periods that are mandated by law or otherwise agreed to with our clients, after which, we take steps to delete or anonymize the
We will respect your decision if you or your employer wish to opt-out of personal information. We will only use your information for the purposes that it was given to us and will seek your consent if we wish to use it for any other purpose. If you give your consent, we would follow this policy regarding the information. In the event that either you or your employer informs us in writing that you wish to opt-out of future processing of personal information we will respect your request.
You can at any time know anything about the data we have of yours. You can also find out how long we keep your personal data and who receives data about you. If you request, we can inform you about the data we process about you. However, access may be restricted for the privacy of other persons. You can contact us at any time.
If you believe the data we have is inaccurate, you are entitled to correct them. If you believe your data is no longer necessary for the purpose we obtained them, you may want to have them deleted. If you believe your personal data is being processed in violation of the law or other legal obligations. When you address a request to correct or delete your personal data, we will investigate whether your request is warranted and, in that case, make changes or deletions as soon as possible.
You have the right to object to our processing of your personal data. You can use the contact information at the top to send an objection. If your opposition is justified, we will stop processing your personal data.
You are entitled to receive the personal data you have made available to us and those we have obtained from you with other actors based on your consent. You can also send your data. You also have the right to transfer this personal data to another service provider if you need it. If you wish to use your right to move your data (data portability), you will receive your personal data from us in a commonly used format.
To help protect your privacy and the security of your information, Our Firm takes reasonable steps to verify your identity before granting access to information. This may include internet searches, questionnaires or conversations. Where we rely solely on your consent, you may withdraw it at any time. You may also object to processing that is based on our legitimate interests alone. In such instances, our business interests must be found to be compelling and to not jeopardize your individual rights before further processing may continue. To exercise these rights, please contact your employer or Our Firm, as applicable. If you have unresolved concerns, where provided by local law, you may have the right to complain to a data protection authority where you reside, where you work or where you believe there has been an infringement of data protection laws.
Updates to our Privacy Notice
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